Translation. Region: Russian Federal
Source: Government of the Russian Federation – Government of the Russian Federation –
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The government is scaling up a pilot project to optimize document flow to federal ministries and departments. It is aimed at reducing the bureaucratic burden in the public administration system and increasing the real efficiency of the state apparatus. This work is being carried out under the leadership of Deputy Prime Minister – Head of the Government Staff Dmitry Grigorenko.
Federal ministries and departments, with the support of analysts from the Government Office, have already begun assessing their work processes. Key areas for optimization include reducing redundant documents and reporting, reducing manual data entry and unnecessary actions in IT systems, and eliminating unnecessary approvals and paper copies. Based on the results of the analysis, departments will present specific indicators and checkpoints for restarting their work.
Since the beginning of 2025, such a project has been launched at the Government Office. Today, all of its structural divisions are already participating in it. Clear KPIs for reducing bureaucracy have been established for each of them. They are directly related to the regulatory tasks of the structural division.
In particular, the Government's Protocol Support Department will reduce the number of redundant documents by half (by 3,000 documents) by the end of 2025, and the Department of Culture, Sports and Tourism will speed up internal document processing processes on average by half (by 20 days). These changes will affect optimized processes.
"We have consistently achieved 100 percent executive discipline by increasing the speed of work with documents. At the same time, analytics have shown that a significant portion of these documents are redundant. Now our task is not just to speed up approvals and control the execution of tasks, but to increase the real efficiency of the state apparatus. In essence, we are introducing a fundamentally new approach to civil service, and the focus is not on bureaucratic procedures, but on real changes and measurable results," said Dmitry Grigorenko.
All optimization results are recorded on a special dashboard, which reflects key improvements in the work of departments in real time. These include a reduction in manual data entry by half, the cancellation of more than 1.8 thousand redundant documents. In addition, the duration of operational processes was reduced by a total of 244 days.
The project will continue to develop to reduce the administrative burden and improve the quality of work of government agencies.
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